Sample Notification to Social Security Administration After a Death
One of the most important—and time-sensitive—tasks after a loved one passes away is notifying the Social Security Administration (SSA). This helps avoid overpayments, prevents fraud, and ensures eligible survivors can receive benefits. Fortunately, this process is straightforward when you know what to expect.
Below is a step-by-step guide and sample script to help you notify the SSA with confidence and clarity.
✅ Step-by-Step: How to Notify Social Security of a Death
Step 1: Understand Who Should Report the Death
In most cases, the funeral home will report the death to the SSA if you provide the deceased’s Social Security number. Be sure to confirm that they will do this as part of their services.
If not—or if you're unsure—a family member or the estate representative should contact the SSA directly.
Step 2: Gather the Required Information
Before calling or writing, have the following information ready:
Deceased person’s full name
Social Security number
Date of birth
Date of death
Place of death
Name and relationship of the person notifying
Contact information for follow-up
Step 3: Call the Social Security Administration
The SSA prefers to be contacted by phone when reporting a death.
SSA Phone Number: 1-800-772-1213
TTY: 1-800-325-0778 (for hearing impaired)
Hours: Monday to Friday, 8:00 AM – 7:00 PM
💡 Tip: It’s best to call early in the day to minimize wait times.
Step 4: Use This Sample Script
Here’s what you might say when calling the SSA:
Sample Script:
"Hello, my name is [Your Name], and I’m calling to report the death of [Deceased’s Full Name]. They passed away on [Date of Death] in [City, State]. Their Social Security number is [SSN]. I am [Your Relationship], and my phone number is [Your Number] in case you need to follow up. Can you confirm that the record will be updated, and let me know if any further steps are needed?"
Step 5: (Optional) Follow Up in Writing
If you prefer or need to follow up by mail, use this sample letter format:
[Your Full Name]
[Your Address]
[City, State, ZIP Code]
[Phone Number]
[Date]
Social Security Administration
Office of Central Operations
P.O. Box 33026
Baltimore, MD 21290-3026
RE: Notification of Death – [Deceased's Full Name, SSN: XXX-XX-XXXX]
Dear Sir or Madam,
I am writing to inform you of the death of [Full Name of Deceased], who passed away on [Date of Death] in [City, State]. The deceased’s Social Security number is XXX-XX-XXXX.
I am [Your Relationship to the Deceased], and I respectfully request that you update your records accordingly. Please contact me if any additional information is needed.
Sincerely,
[Your Full Name]
[Your Signature]
📌 Why Prompt Notification Matters
Avoid Overpayments: SSA benefits stop the month a person dies. Delays in notification can lead to accidental overpayments that must be repaid.
Protect Against Identity Theft: Timely notice reduces the risk of misuse of the deceased’s SSN.
Enable Survivor Benefits: Eligible spouses or dependents may qualify for survivor benefits once a death is reported.
🏁 Final Thoughts
In the midst of grief, administrative tasks can feel like the last thing you want to do. But notifying the SSA is a meaningful step in protecting your loved one’s legacy and ensuring a smooth transition for those they left behind. Take it one step at a time—and remember, you're not alone.